How to Manage Fiori Catalogs, Groups, and Roles Efficiently

Introduction

Managing Fiori catalogs, groups, and roles efficiently helps improve performance, security, and user experience. It ensures the right apps reach the right users while keeping the SAP environment structured. This article covers the latest 2025 updates, step-by-step methods, examples, and FAQs for better clarity and results.

Table of Contents

·       Key Concepts

·       Why Structure Matters

·       Step-by-Step Process

·       Key Differences

·       Key Examples and Benefits

·       Latest Updates and Timeline

·       FAQs

Key Concepts

Fiori catalogs store collections of tiles and apps that users can access in the Fiori Launchpad. Groups organize these tiles into meaningful layouts for easier navigation. Roles connect these catalogs and groups to specific users or teams. With 2025 updates, SAP recommends using spaces and pages for better flexibility and modern layouts in the Launchpad.

Why Structure Matters

A well-structured Fiori setup ensures users see only relevant tiles. It improves performance by reducing unnecessary loads and also prevents security risks. A clean setup means easier maintenance, faster onboarding, and better control over access rights.

Step-by-Step Process

Step 1 – Plan Apps by Business Function

Start by identifying which apps belong to which department or user group. Define clear boundaries for each business role. Use a catalog for each function instead of mixing multiple areas.

Step 2 – Create Business Catalogs

Create catalogs based on business areas like finance, HR, or logistics. Add only the relevant apps and avoid technical duplication. Keep catalog names short and descriptive to make identification easier.

Step 3 – Build Groups or Spaces

Groups allow quick tile arrangement on the Launchpad. Spaces and pages, introduced in newer versions, give users more flexibility and cleaner navigation. Assign apps logically so users can work without confusion.

Step 4 – Create Roles in PFCG

In transaction PFCG, build roles that include both catalogs and groups. Assign authorizations for each app using IWSG or IWSV services. Make sure to generate and activate profiles after every change.

Step 5 – Use Mass Creation Tools

When working with multiple roles, use the PRGN_CREATE_FIORI_FRONTENDROLE program. It helps create front-end roles quickly using catalog data. This approach saves time and avoids manual errors.

Step 6 – Assign Users and Test

After assigning roles to users, test the setup in the Fiori Launchpad. Ensure all tiles load properly and users have the right authorizations. If apps fail to open, check SU24 defaults or authorization objects.

Key Differences

Catalogs contain tiles and apps, while groups define how those tiles appear on the user interface. Roles act as connectors that link users to these elements. Spaces are now preferred for flexible navigation and better control, replacing older group-based layouts in many environments.

Key Examples and Benefits

Example 1 – Sales Role Setup

Create a Sales Catalog containing all sales-related tiles. Then design a Sales Group for easy access. Link both to a Sales Role in PFCG. This setup ensures sales users only see what they need, reducing clutter and boosting efficiency.

Example 2 – Mass Rollout for Departments

For large organizations, use automation tools for quick setup. Import catalog-role mapping tables into PRGN_CREATE_FIORI_FRONTENDROLE. This reduces repetitive work and ensures consistent structure across all departments.

A proper setup speeds up login time, reduces system load, and improves the Launchpad experience. Visualpath training helps learners practice these steps in real SAP systems through guided labs and real examples.

You can also explore SAP BTP CAP Training to understand how modern application services connect with Fiori for secure and scalable design.

In another use case, learning through SAP BTP CAP Course Online will help you manage backend services and integrate them with Fiori tiles efficiently.

Both these learning paths help you understand real-world integration and deployment of roles and catalogs for enterprise-level apps.

Continuing your hands-on learning through Visualpath helps build practical experience that complements your system understanding.

You can later revisit SAP BTP CAP Training to improve your backend modelling and service mapping skills.

And if you want flexible learning, SAP BTP CAP Course Online is ideal for mastering design and deployment from anywhere.

Latest Updates and Timeline (2020–2025)

Between 2020 and 2021, SAP introduced Spaces and Pages for a more flexible Launchpad layout. By 2023, SAP improved automation tools for bulk role generation. In 2024, enhanced catalog management options were released to simplify updates across environments. In 2025, SAP focused on integrating AI-based role suggestions and faster Fiori performance monitoring.

Performance Tips

Keep fewer tiles per page to reduce load time. Enable caching and disable unused catalogs. Avoid too much personalization at the user level. Regularly monitor system performance and remove outdated tiles.

Governance and Security

Maintain a list of all catalogs and assigned roles. Follow a naming convention for roles and groups to prevent confusion. Review user authorizations quarterly. Use limited access for testing environments.

FAQs

Q. What is the difference between catalog and group in Fiori?

A. Catalogs store apps, while groups display them for users. Roles connect both. Visualpath training explains this in detail.

Q. Which are the 3 steps toward a consistent SAP Fiori design provided by the Fiori design guidelines?

A. Follow structure, maintain patterns, and test responsive behavior for consistency.

Q. How to improve SAP Fiori performance?

A. Reduce tiles, use caching, and keep catalogs optimized for better speed.

Q. Which role do you need in order to assign users to groups in SAP HANA cockpit?

A. You need Cockpit Admin or Cockpit Database Admin roles to manage and assign users.

Final Checklist

Plan catalogues by function. Keep groups and spaces organized. Use automation for large role creation. Review access regularly.
Train your team through Visualpath for hands-on practice and role management efficiency.

Managing Fiori catalogs, groups, and roles efficiently requires structure and discipline. With the latest 2025 updates, SAP has made the process faster and simpler.

Stay updated with the latest 2025 methods and practical examples that simplify SAP access and design.
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